If you’re planning to move out of a rental property, it’s important to notify your landlord or property manager the right way. Giving proper notice helps you maintain a positive rental history and ensures a smooth transition for both you and your landlord. Follow these steps to make the process straightforward and stress-free.

1. Review Your Lease Agreement

Before you take any action, check the terms of your lease agreement. Pay close attention to:

• Notice period requirements: Most leases require 30 to 60 days’ notice before moving out.

• Penalties for breaking the lease: If you’re leaving before the lease ends, understand any fees or responsibilities.

• Move-out instructions: Some leases outline steps for cleaning, key returns, or final inspections.

Knowing these details will help you avoid misunderstandings or additional costs.

2. Write a Formal Notice Letter

Once you’ve reviewed your lease, the next step is to draft a formal notice letter. Keep it clear and professional. Include the following details:

• Your name and address.

• The date of the letter.

• Your planned move-out date.

• A request for your security deposit refund, if applicable.

• Your forwarding address for future correspondence.

A simple and polite tone goes a long way in maintaining a positive relationship with your landlord.

3. Deliver the Notice Properly

How you deliver your notice is just as important as writing it. Follow these guidelines:

• In-person delivery: Hand your notice directly to your landlord or property manager.

• Certified mail: Send your letter with tracking to ensure it’s received.

• Email confirmation: If allowed, email your notice and request a confirmation of receipt.

Keep a copy of the notice for your records, regardless of how you deliver it.

4. Prepare for a Move-Out Inspection

Before your move-out date, schedule a walkthrough with your landlord to assess the property’s condition. Use this opportunity to:

• Discuss any repairs or maintenance needed.

• Address potential deductions from your security deposit.

• Clarify expectations for cleaning or returning keys.

Document the inspection with photos or notes to protect yourself from disputes later.

5. Clean and Repair the Property

To leave on good terms and maximize your chances of getting your security deposit back, make sure the property is in good condition. This includes:

• Cleaning all surfaces, floors, and appliances.

• Filling nail holes or touching up minor wall damage.

• Removing all personal belongings and trash.

If your lease specifies professional cleaning or carpet shampooing, schedule those services in advance.

6. Return Keys and Finalize Details

On your move-out day, hand over all keys, garage remotes, or access cards to your landlord. Provide your forwarding address for the security deposit and any final communication. Be sure to confirm:

• The move-out inspection is complete.

• All utilities in your name are canceled or transferred.

• Any outstanding rent or fees are paid.

Keeping these final steps organized ensures a smooth exit.

Final Thoughts

Giving proper notice when moving out is more than just a courtesy—it’s an important part of being a responsible tenant. By reviewing your lease, writing a formal notice, and following through on move-out tasks, you can leave your rental property on good terms and set yourself up for a great rental reference in the future.